Project management without management can cause chaos - Milan Krajnc
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The project should be managed by an expert from the field he/she is in charge of and should be accompanied by a coordinator who carries out the administrative part of the project. Such a coordinator can be a coordinator for all project leaders, i.e. they deal with the profession and he with the administration. After all, it is the administration that causes most problems for the project experts. This person or group of coordinators is called the project office. The role of the project office is not only administration, but also coordination of the project team.

Every other word we hear in meetings and in public is “project”. In the past we used to say that to work in an orderly fashion it is necessary to work on a project, but now that we are working on a project, the problem arises of how to manage such a large number of projects. Project work without proper management can cause even more chaos than we had before we started working on the project.

Project management without management can cause chaos -Milan Krajnc

The project should be managed by an expert from the field he/she is in charge of and should have a coordinator who carries out the administrative part of the project. Such a coordinator can be a coordinator for all the project leaders, which means that they deal with the profession and he with the administration. After all, it is the administration that causes most problems for the project experts. This
person or group of coordinators is called a project office. The role of the project office is not only the administration, but also the coordination of the project team and, as those who are always late would say, “they are after me again”.

The coordinator is therefore the head of the project office, who, together with the project manager, takes care of a well-prepared schedule and budget.

Then the head of the project office informs each contractor about the tasks he has to perform and at the same time checks whether the tasks have been completed (it must not affect the quality and content, i.e. the task of the project manager) when the time is up. checks when the tasks should be completed towards the end. In the event of delays, it must inform all those involved in the project and
especially warn them if the project is on a critical path. All information and group communication must take place via the project office. The head of the project office ensures that all information is in one place and at the same time makes sure that everyone is informed about everything.

The “housewife” should coordinate them
The head of the project office should be a “housewife type”. If we know that a housewife is known for keeping everything in its place in her home, she knows exactly when a food is running out, she never runs out, she manages her finances very carefully and has authority in her field. The head of the project office should have the same qualities. It is sufficient that he or she has at least a sixth degree in economics with a good knowledge of computer science, is conflict-free, orderly and well-organized, and above all knows how to create authority and set limits. If it is a smaller company, this work can also be done by a business assistant. Otherwise, the secretary can be promoted to this position.

The project office is therefore not a free place where projects are managed, but a person who coordinates the information generated by the projects.

Tasks of the project office:

  • Keeping minutes,
  • Inform other members of the project team about changes,
  • Coordination of appointments and meetings,
  • Monitoring of financial and time schedules,
  • to inform about the tasks to be performed,
  • Search for alternative sources.

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Advantages of establishing a project office:

  • Relief of the experts from the administration,
  • Increase the efficiency of the project team,
  • Improving communication,
  • effective coordination,
  • Risk reduction,
  • to increase the stability of the project,
  • to increase the stability of the project,
  • Save time and money.
Avtor - Milan Krajnc
Author of the article: Milan Krajnc, pedagogue, entrepreneur & crisis manager I teach you to look “at yourself” as a third person. For more information or an introductory meeting, write to me at official@milankrajnc.com

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