Project office

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Project office - Milan Krajnc
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In the last period there has been a great demand for the establishment of Project Office in the company or in some organizational units. However, I see that they are only now beginning to think about what the project is about. When I carried out the analysis according to the bibliography, I found 53 professional articles describing Project Management and Project Office, although there were many more… but somehow I thought that maybe I would summarize all the knowledge in a new article. Although the book Project Office: Dynamic Leadership will be published by the end of the year, thisshould be an introduction.

A project is a sequence of moments, consisting of the beginning, the execution and the end. Between the second and the first project there is always a pause… if the projects are not too much connected and a straight line is formed. Think of this as a heartbeat… vibration… life… straight line… death…

And when we look at life in this way, we see that everything can be a project, a trip to work, a conversation with a friend… even if someone says we only have processes… yes, that is true, but the process is made up of several smaller operations, and each operation has to be started, executed and finished, so the process is basically the sum of the projects.

We would say that project management is basically a purely natural process. Let us look at the year: spring (start), summer (execution), fall (end), winter (pause) or look at the day morning (start), day (performance), evening (end), night (break). It is basically a purely natural process, which means that we should do everything like this.

We forget all the moments, we do not have breaks, we do not prepare at all, but we do what we do and we very rarely finish because we are already in a hurry for the next project.

Project office - Milan Krajnc

so completely unnatural… so we have to go back to nature… in fact, now is such a time… if we do not want to break down. In fact, nature is already making choices, those who live so fast also die fast, heart failure, brain hemorrhage, accident, by cell phone while driving…

Basically we have no choice but to organize our day as a project like the natural cycle. But such a transition will not be easy, so it is necessary to build a bridge… and that bridge is called the Project Office… yes, of course Project Office is also an artificial creation, but it is absolutely necessary to change from one system to another.

Nature does not have Project Office, but everything happens as it should… because of the natural cycle, namely nature only gives impulses when something has to happen, and the role of the project office… must give an impulse when something has to be done.

The project office must be established within the company, as a special department that will grow into the operation of the whole company in the long term, and so the company will function on a completely natural basis.

We start by setting up a project office by first listing all the processes that take place in the company, dividing them into those that are repetitive (daily operations) and those that occur only once (investments, process renewal), and then we divide them into the phases in which they are in: Start, implementation, completion.

Of course, it is necessary to have a clear goal of the company and a clear strategy and to classify the projects according to the strategy. At the same time it is necessary to optimize the business processes so that everything we have delayed can now be prepared in one piece and in parallel with the training of the employees or. in another way. The dynamic communication model, which is already completely in harmony with the natural process, has worked best here.

Dinamični model vodenja. Milan Krajnc. Tiskana knjiga.

Once we know exactly what the work process looks like and what types of projects are repeating, we can start thinking about software support. First we have to look at information and business systems, whether the information can be linked together or how we can update everything together… only then
we start to think about a project management application.

The role of Project Office is essentially a coordination center where all information, deadlines, responsibilities, documentation are collected, and above all it is a great reminder and basis for controlling.

Project managers are never in the Project Office, but the project office is only their support, unless it happens that everyone works only for the sake of the Project Office; it becomes an end in itself. However, the size depends on the size and type of the projects. In principle, the project office… would have deputy project managers for more details, write to contact@project-office.at or wait for the book.

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List of professional articles on Project Management and Project Office, in Cobiss under the number .: 91024:

  1. KRAJNC PAVLICA, Milan. Reorganization, optimization, rationalization: What does it actually mean when we reorganize, optimize or rationalize a company or processes ? Entrepreneur. [Printed Ed.], May 2006, Volume 15, No. 5, p. 34-36, Fig. [COBISS.SI- ID 20650296]
  2. KRAJNC PAVLICA, Milan. Challenging reorganization: project management and internal project office. Business Assistance , May 2006, Vol. 1, No. 2, pp. 12-15, Fig., tables. [COBISS.SI- ID 20672056], p.12-15, Fig., tables.
  3. KRAJNC PAVLICA, Milan. What is a project office? : Only a percentage of the respondents work like this. Business Assistance , May 2006, Volume 1, No. 2, p. 19-22, Fig. [COBISS.SI- ID 20673080], p. 19-22, ill.
  4. KRAJNC PAVLICA, Milan. Office for Information Projects. Business Assistance , May 2006, Volume 1, No. 2, p. 25, Fig. [COBISS.SI- ID 20672312].
  5. KRAJNC PAVLICA, Milan. The success of a project depends on ourselves: we are the ones who design the processes and create the projects. Business Assistance , May 2006, Volume 1, No. 2, p. 28, Fig. [COBISS.SI- ID 20672568].
  6. KRAJNC PAVLICA, Milan. The influence of personal goals on project progress. Proj. network Slov., jun. 2006, Volume 9, No. 2, pp. 30-33 [COBISS.SI- ID 16363750]
  7. KRAJNC PAVLICA, Milan, KRAJNC PAVLICA, Simona. With project management against the crisis in the company. Proj. network Slov., Dec. 2006, volume 9, no. 3, p. 39-41 [COBISS.SI- ID 20651832].
  8. KRAJNC PAVLICA, Milan. Stress in the palm of the hand. Project Office , January 6, 2006, Volume 2, No. 1. [COBISS.SI- ID 20833336]
  9. KRAJNC PAVLICA, Milan. A project like a stage: “We have to live life and not play! Project office, 25 February. 2006, volume 2, no. 4. [COBISS.SI- ID 20834616] 
  10. KRAJNC PAVLICA, Milan. Software development. Project Office , 10 March 2006, Volume 2, No. 5
    [COBISS.SI- ID 20834360]
  11. RAJNC PAVLICA, Milan. Project: commercial and residential buildings. Project Office , April 11, 2006, Volume 2, No. 7. [COBISS.SI- ID 20835128]
  12. KRAJNC PAVLICA, Milan. Project indicators. Project Office , 11 April 2006, Volume 2, No. 7 [COBISS.SI- ID 20834872]
  13. KRAJNC PAVLICA, Milan. Project management against “organized chaos”: Tools: Strategy. Entrepreneur. [Printed ed.], Feb. 2005, volume 14, no. 2, p. 42-44, fig. [COBISS.SI- ID 20652600]
  14. KRAJNC PAVLICA, Milan. Project management. Project office, 7 March. 2005, volume 1, no. 2 [COBISS.SI- ID 20835384]
  15. KRAJNC PAVLICA, Milan. Project management in public institutions. Project Office , 25th August 2005, Volume 1, No. 9. [COBISS.SI- ID 20838456]
  16. KRAJNC PAVLICA, Milan. Management of real estate projects. Project Office , 25 August 2005, Volume 1, No. 9. [COBISS.SI- ID 20837944]
  17. KRAJNC PAVLICA, Milan. Project management in waste management. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20840504]
  18. KRAJNC PAVLICA, Milan. Project management in consulting. Project Office , 25th August 2005, Volume 1, No. 9. [COBISS.SI- ID 20836664]
  19. KRAJNC PAVLICA, Milan. Project management in banking. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20836920]
  20. KRAJNC PAVLICA, Milan. Project management in associations. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20838968]
  21. KRAJNC PAVLICA, Milan. Project management in ecology. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20840248].
  22. KRAJNC PAVLICA, Milan. Project management in civil engineering. Project Office, August 25, 2005, Volume 1, No. 9 [COBISS.SI- ID 20839736]
  23. KRAJNC PAVLICA, Milan. Project management in computer science. Project Office , August 25, 2005, Volume 1, No. 9. [COBISS.SI- ID 20839992]
  24. KRAJNC PAVLICA, Milan. Project management in education. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20842552]
  25. KRAJNC PAVLICA, Milan. Project management in the personnel department. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20839480]
  26. KRAJNC PAVLICA, Milan. Project management in agriculture. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20840760]
  27. KRAJNC PAVLICA, Milan. Project management. Project Office , August 25, 2005, Volume 1, No. 9. [COBISS.SI- ID 20836408]
  28. KRAJNC PAVLICA, Milan. Project management in marketing. Project Office , August 25, 2005, Volume 1, No. 9 [COBISS.SI- ID 20842808]
  29. KRAJNC PAVLICA, Milan. Project management in the media. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20842296]
  30. KRAJNC PAVLICA, Milan. Project management for the organization of events. Project Office , 25 August 2005, volume 1, no. 9 [COBISS.SI- ID 20855608].
  31. KRAJNC PAVLICA, Milan. Project management in the accounting department. Project Office, August 25, 2005, Volume 1, No. 9. [COBISS.SI- ID 20837432]
  32. KRAJNC PAVLICA, Milan. Project management in development agencies. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20838712]
  33. KRAJNC PAVLICA, Milan. Project management in development. Project Office , 25 August 2005, Volume 1, No. 9. [COBISS.SI- ID 20842040]
  34. KRAJNC PAVLICA, Milan. Project management in the branch. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20841016]
  35. KRAJNC PAVLICA, Milan. Project management in tourism. Project Office, 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20841784].
  36. KRAJNC PAVLICA, Milan. Project management in chambers. Project Office , 25 August 2005, Volume 1, No. 9 [COBISS.SI- ID 20837688]
  37. KRAJNC PAVLICA, Milan. Project management in relations. Project Office , 25th August 2005, Volume 1, No. 9. [COBISS.SI- ID 20839224]
  38. KRAJNC PAVLICA, Milan. Project management in gastronomy. Project Office , August 29, 2005,Volume 1, No. 10 [COBISS.SI- ID 20856376].
  39. KRAJNC PAVLICA, Milan. The female age of entrepreneurship. Project Office , August 29, 2005, Volume 1, No. 10 [COBISS.SI- ID 20856120]
  40. KRAJNC PAVLICA, Milan. European Coordination Center . Project Office , August 29, 2005, Volume 1, No. 11. [COBISS.SI- ID 20856888]
  41. KRAJNC PAVLICA, Milan. Project management for traffic accidents. Project Office , 15 September 2005, Volume 1, No. 12 [COBISS.SI- ID 20857912].
  42. KRAJNC PAVLICA, Milan. Project management in car service. Project Office , 15 September 2005, Volume 1, No. 12 [COBISS.SI- ID 20857400].
  43. KRAJNC PAVLICA, Milan. Project management in insurance companies. Project Office , 15 September 2005, Volume 1, No. 12 [COBISS.SI- ID 20858168].
  44. KRAJNC PAVLICA, Milan. Also with project management we can accelerate the development ! Project office, 9 December 2005, Volume 1, No. 16 [COBISS.SI- ID 20835640].
  45. KRAJNC PAVLICA, Milan. Peacefully against the crisis: We speak of a crisis in a company when the company has lost control of the key factors that influence its operations and work processes. Entrepreneur. [Printed Ed.], Nov. 2004, Vol. 13, No. 11, pp. 36-37, ill. [COBISS.SI- ID 15023846]
  46. KRAJNC PAVLICA, Milan. Project management in the personnel department. Managing Director, Jan. 2006, Volume 1, No. 3, p. 25 [COBISS.SI- ID 20650040]
  47. KRAJNC PAVLICA, Milan. The state will always have enough money for the right projects and capable people. Weekly (Ptuj), 17 October 2002, Volume 55, No. 42, p. 3, Fig. [COBISS.SI- ID 49982977]
  48. KRAJNC PAVLICA, Milan, KRAJNC PAVLICA, Simona. The destination – for someone who knows where he is sailing to, the wind is always favorable. In: PALČIČ, Iztok, publisher (s). Project Forum 2007, Podčetrtek, 13-15 June 2007. Project Excellence: A collection of lectures. Ljubljana: Slovenian Association for Project Management, 2007, pp. 124-129. [COBISS.SI- ID 20641336]
  49. HAUC, Gregor, KRAJNC PAVLICA, Milan. Strategic goals – how do we check whether we are on the right track? In: PALČIČ, Iztok, Editor (s). Project Forum 2007, Podčetrtek, 13-15 June 2007. Project Excellence: A collection of lectures. Ljubljana: Slovenian Association for Project Management, 2007, p. 229-234. [COBISS.SI- ID 20641592]
  50. ŠUMAN, Nataša, KRAJNC PAVLICA, Milan, KRAJNC PAVLICA, Simona, JANC, Andreja. The process of renovation of the construction company RIMA d.o.o. In: PALČIČ, Iztok, publisher (s). Project Forum of Slovenian Association for Project Management, Radenci, 4-6 June 2008. With projects for leadership in the EU: a collection of lectures. Ljubljana: Slovenian Association for Project Management, 2008, pp. 231-240 [COBISS.SI- ID 12337174].
  51. KRAJNC PAVLICA, Milan. Reorganization of the work process with the help of project management with emphasis on taking responsibility for human resources. In: STARE, Aljaž, publisher (s). Project Forum of Slovenian Association for Project Management 2005, Otočec, 9 and 10 June 2005.
    With projects to a higher value! : Collection of lectures. Ljubljana: Slovenian Association for Project Management, 2005, p. 195-200. [COBISS.SI- ID 20640056]
  52. KRAJNC PAVLICA, Milan. The impact of personal goals on project objectives. In: SEMOLIČ, Brane (ed.), KERIN, Andrej (ed.), STARE, Aljaž (ed.). Book with abstracts and congress program. Ljubljana: ZPM
    Slovenian Project Management Association: = ZPM Slovenian Project Management Association, 2006, p. 32 [COBISS.SI- ID 20641080].
  53. Project Office. Krajnc Pavlica , Milan (Publisher 2005-2010). Ptuj: Sirius, 2005-2010. ISSN 1854- 1240. http://www.projektnapisarna.com. [COBISS.SI- ID 217724672
Avtor - Milan Krajnc
Author of the article: Milan Krajnc, pedagogue, entrepreneur & crisis manager I teach you to look “at yourself” as a third person. For more information or an introductory meeting, write to me at official@milankrajnc.com
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